How To Share Google Calendar With Others

Topline

Google Calendar is a project and event management and scheduling tool that can be used for personal or professional use; here’s how sharing Google Calendar with others can keep teams on one accord.

Key Facts

Sharing Events And Meetings

To share an event on Google Calendar, navigate to the Create tab, select Event, insert information, such as the title of the event, the date, time and duration of the event, a location, Google Meets or other digital sites if it is a virtual event and add guests. Guests will receive an emailed invitation to RSVP for the event or meeting.

Sharing Out Of Office Dates

If a user wants to share out of office dates, navigate to the Create tab, select Out of Office and add the date, time and duration of the absence. Setting up out of office dates through Google Calendar automatically declines meetings if the user opts for that.

Sharing Birthdays

The ability to add birthdays to Google Calendar depends on who is in said user’s Apple contacts or Google contacts. To manually add birthdays to Google Calendar, the user has to add the name, birthday and email address of another gmail user to Google Contacts. By navigating to Google Calendar through Settings, iPhone users can grant Google Calendar access to Apple contacts for those contacts’ birthdays to appear on the calendar. Viewers can opt to view birthdays on their calendars or not by selecting or deselecting the Birthday tab under “My Calendars.”

Sharing Calendar

On a desktop or laptop, navigate to the left side of the interface towards My Calendars, click on the three dots aside the specific calendar you want to share–which will appear once you hover over them–select Settings and sharing, type in the email of the group or person to share the calendar with and send it. The recipient will receive an email and should follow the emailed link to add the shared calendar to their calendar.